Job Description

• To ensure effective processing and accurate inputting of all operational paperwork for financial and compliance requirements using the business systems through the main administration processes.

• Manage and audit all Sub Contractors paperwork for financial and compliance requirements.

• The raising of all sub-contractor purchase orders and management of Goods Receiving Process for Planned Maintenance Works

Main duties

• To assist in carrying out all Administration Processes relating to the account

• Accurately file electronically as per business policy and procedures

• Ensuring operational paperwork is to corporate standards

• Raise Purchase Order Requests and uplifts through the Oracle finance system and carry out the goods receipting process of orders raised for Planned Maintenance works

• Check Engineer and Contractor Work Record Sheets where queries are reported

• Ensuring all compliance certification is correctly completed and processed to the appropriate method of recording the certificate

• The timely completion of all uploading of paperwork as required by the business

• Send regular chasers to ensure timely completion of customer works

• Replying to non-technical queries from the customer.

• Maintenance of the quotation tracker, in order to ensure quotation turn around is kept to a acceptable level.

• Use of customer portal to report when jobs have been completed and uploading of the necessary documentation to the customers system to support billing. (Where applicable)

• Reporting requirements form the company CAFM system for the monthly reporting suite for presenting to the client in relation to performance

• In addition to the duties and responsibilities outlined you may be required to perform other duties assigned and requested by the Account Manager

Required Knowledge, Skills, and Abilities