Job Description

Key Responsibilities

• Maintain and manage the diary of the NHS SBS Managing Director
• Organise all meetings in accordance with any time critical activities;
• Manage all changes to the diary in a timely manner;
• Organise all travel taking into account any cost saving possibilities;
• Arrange appropriate accommodation where required, in accordance with company guidelines;
• Process all expenses and mileage claims;
• Provide support to the wider Team as agreed;
• Manage your own workload with minimum supervision;
• Provide administrative support to the Team as required;
• Perform ad-hoc project work as requested;
• Review all Expense submissions on behalf of the NHS SBS Managing Director;
• Approve and manage all holiday requests made within the team to ensure appropriate team coverage;
• Raise all Purchase Orders and New Supplier set ups
• Support in compilation of reports and meetings as required;
• Review and approve timesheets

Required Knowledge, Skills, and Abilities

Previous experience as a Personal Assistant in a fast paced environment including strong diary management experience. Proficient in Microsoft Office - all tools including Excel, PowerPoint, SharePoint; High attention to detail; Strong written and verbal communication skills at all levels; Ability to work with minimal supervision and to use own judgement to resolve problems; Flexible in approach to work and hours with high energy levels and a positive/ can do attitude; Able to handle confidential and difficult topics professionally