Job Description

Accounts Department Duties will include:

• Processing invoices onto Xero and Excel, matching with delivery dockets and obtaining authorisation from Project Managers
• Preparing fortnightly payment runs for the MD
• Filing away paid invoices in the relevant project folders
• Liaising with subcontractors with any invoice queries
• Verifying the Construction Industry Scheme status of all new subcontractors and ensuring their payments are made in line with their Construction Industry Scheme deductions
• Sending out monthly Construction Industry Scheme statements to subcontractors
• Monthly bank and credit card reconciliations on Xero and processing the Company Credit Card transactions
• Assisting the external accountants with any payroll queries
• Completing trade account forms
• Checking employee monthly expense sheets
• Update and maintain accounting system, databases & spreadsheets
• Support to other departments as and when needed
• General accounts administration

Property Management Department Duties will include but may not be limited to:

• Liaising with external estate agents
• Ensuring all correct documentation has been obtained for new tenancies
• Opening tenants deposit schemes
• Ensuring all legal duties are fulfilled before tenants move in
• Keeping track of annual safety certificates required for the properties
• Dealing with all tenants queries quickly and efficiently
• Dealing with all snagging problems that arise and booking engineer visits
• Checking rental payments and chasing late payments
• Issuing letters to tenants
• Dealing with evictions
• Carrying out Landlords Inspections of properties
• Visiting properties to assess damage

Required Knowledge, Skills, and Abilities

An Accounting qualification Property Management knowledge or interest An excellent telephone manner and disposition Experience of MS Office A high level of accuracy with a keen eye for detail Your own transport is essential due to the nature of this role - for example travelling to sites in Margate or Ramsgate to carry out Landlord Inspections