Job Description

MAIN PURPOSE OF THE ROLE:

The Contracts Administrator will undertake management of contract payments systems and lead on the development and maintenance of budget analysis and other statistical information systems in support of corporate school's services contracts.

Under the guidance of the FM Service Manager and Senior Contract Officers, they will administer the payment runs, reconciliation and approval of invoices and action Contract Variation Orders and defaults for the Council's Grounds Maintenance, Building Cleaning, Waste Management, School Meals Contracts and other FM contracts as applicable.

They will process, reconcile and pay invoices, and record and produce monitoring reports. Re-charge schools and customers, deal with financial queries from schools. Record and produce meeting minutes, create contract team publications and general administration for the team.

Some of the Key Tasks:

1. Provide and manipulate data for statistical purposes and run and present standard reports.
2. Processing invoices, reconciling income and expenditure. Re-charge customers and schools using journals and invoicing
3. Deliver a range of administrative and/or customer/consultancy services in support of existing systems or processes to agreed standards, to maximise service quality and continuity.
4. Receive and respond to everyday enquiries from colleagues and customers to provide a timely, courteous and effective service.
5. Communicate and liaise with service users and/or external contacts, usually through established routine connections as own section of work requires.

Essential Criteria

Key Skills & Abilities

• A high level of IT literacy including advanced excel skills to macro level, a knowledge of statistical principles and the ability to develop new systems and procedures to produce accurate financial and statistical information.
• Competent in a range of IT tools.
• Good administrative /organisational and analytic skills.

Required Knowledge, Skills, and Abilities

Minimum 5 GCSEs at Grade C or above, or equivalent, or able to evidence ability at an equivalent level. Relevant HR, Management, business administration or financial qualification to NVQ Level 2/3, or able to evidence knowledge/understanding of relevant discipline