Job Description

Role Responsibility:

• Supporting the Head of Department in scheduling meetings, diary management, preparation and circulating of supporting paperwork, including Agendas and taking high quality Minutes on a regular basis.
• Sourcing venues for events, such as Away Days; arranging catering, scheduling the days itinerary producing documentation and gathering responses
• Developing and publishing Committee Meeting information; including the online calendar
• Acting as a liaison point for central offices; including HR, Finance & IT
• Arranging new academic staff recruitment and induction activities and maintaining records of absence
• Booking flights, accommodation and making all travel arrangements for academic faculty
• Ordering books, stationary, student welcome packs, photo frames, renewing magazine subscriptions
• Arranging the printing of branded stationary for the office

Required Knowledge, Skills, and Abilities

Previous experience in office administration essential Excellent communicator - written and verbal Total proficiency with Microsoft programmes Keen eye for detail, punctual and organise Professional telephone manner and communication skills High level organisational and time management skills Ability to work as both a team member and in a stand-alone position Strong initiative and proactive working manner