Job Description

Main responsibilities:
• Management of all company Administration with the support of two Administration Assistants.
• Provides personal assistant support to the Directors and other Senior team members.
• Responsible for managing the Company Vehicle and Driver, including management of policies and procedures, documentation, vehicle maintenance and driver hours.
• Manages all Health and Safety related activities, including inspections, assessments, and site H&S Plans. Liaising with our external Health and Safety Advisors.
• Carry out and maintain all company Risk Assessments, including overseeing the correct implementation on each site alongside the Project Managers.
• Responsible for checking the company COSHH Register and updating where required.
• Management and implementation of all Company Policies and Procedures.
• Organises social events with the support of the Office Administrator.
• Responsible for the management of archives in accordance with retention requirements.
• Procurement and purchasing on behalf of the office, negotiates the best price of office supplies and furniture, office equipment, PPE and workwear.
• Supervise and maintain of all matters relating to IT, phones, printers and internet - liaising with our IT support company, troubleshooting, wiring up PCs for new starters, managing phone systems.
• Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access codes, liaising with the managing agent etc.).
• Supporting the managers with general admin including updating spreadsheets, setting up new project files, invoicing, drafting letters.
• Management of HR elements including inductions, recruitment, absence/attendance records, training records, HR records, holiday requests, drafting employee contracts and offer letters.
• Managing supplier and contracts covering utilities; accreditations, memberships & subscriptions.

Required Knowledge, Skills, and Abilities