Administrator
Permanent
Job Description
- To co-ordinate and organise interviews for experienced hire.
- Liaising with managers, Business Support Officers, payroll, pensions and suppliers.
- To meet and greet interview candidates / visitors when required and co-ordinate security requirements.
- Assisting with first day induction presentations as required
- Assisting with pre-joining days
- Organising site tours and general onboarding activities
- To administrate offers and contracts of new starters from offer through to completion of on-boarding process for general and ECP hire.
- To assist, when required, the administration process for leavers to ensure smooth transition and exit from the business for both general and ECP hire.
- To liaise regularly with the Resourcing Administration team with a focus on identifying and agreeing ways of continually improving processes and practices with a particular emphasis on cost savings.
- Attending regular team meetings either face to face, VC or by conference call.
- Travel to other UK sites when required to attend meetings, meet team etc.
- Ensure all HR databases SAP/Workday/Taleo information is regularly updated, with all changes and amendments.
- Support the HR Admin Team Leader and Resourcing Tam as required.
- Co-ordination and set up of psychometric testing for both general hire and ECP.
- Organise and prioritise own workload ensuring all deadlines are met, reviewing and monitoring priorities to ensure quality and standards are maintained.
- Investigate problems, queries and issues, presenting conclusions and discussing recommendations.
- Liaise with procurement and finance internally to carry out supplier risk checks, PO’s and invoicing to ensure suppliers are paid on time and liaising with accounts when necessary
- Flexibility on working some weekends/evenings to support open days and exhibitions
- Vacancy administration and advertising
- Dealing with references according to GDPR criteria
- Processing of queries via the resourcing inboxes
- Creating Clock numbers for starters both permanent employees and contingent workers
- DRM scanning/general housekeeping
- Updating Facebook posts
- Any ad-hoc administration tasks as required
- Performance Indicators
- Co-ordinate and maintain the recruitment systems accurately, promptly and to quality
- Ensure all HR admin is completed to the required standard and in a timely fashion
- Ensure all new recruits comply with the security and medical requirements for clearance purposes.
- Process starters and leavers documentation in a timely and accurate manner.
Required Knowledge, Skills, and Abilities
- Possess previous recruitment administration experience within a busy recruitment/resourcing function.
- HR process knowledge would be a benefit
- Experience of working under pressure to tight timescales
- Ability to multi-task with a range of relatively complex support/administration activities
- Excellent communication skills both written and verbal
- Ability to work autonomously and manage own workload
- Strong planning and organisation skills with the ability to multi-task.
- Monitor and prioritise workflow to achieve deadlines.
- Patience and courtesy to provide an initial contact point for HR and recruitment queries
- Excellent PC skills – MS Office, SAP, Workday, Recruitment systems experience desirable
- Be a self-starter and motivated to execute this role to an excellent standard
- Respect and maintain confidentiality
- To have a proactive approach and flexibility to support team and colleagues where needed
- Diplomacy, resilience and tenacity will be required
Reference no: 12466