Job Description

JOB ROLE (not limited to):

• Opening post-distribute as necessary, take out-going post to reception.
• Answering the phone and door, taking messages, dealing with enquiries, including clients and deliveries.
• Using company email to receive, print and process supplier invoices.
• Production of company invoices.
• Administer and maintain office systems such as Pat Testing, Office equipment servicing etc
• Production of client and staff information packs.
• Sending out of company literature.
• Scanning of documents onto system.
• Appointment making for Director & Project Managers.
• Manage company fleet for insurance, vehicle tax, scheduling services, MOT’s and repairs
• Data entry.
• Client, supplier and staff liaison and support.
• Assist and support the Office Manager, Accountant, Project Manager and Director.

Our client would consider someone returning to work from a career break with good solid experience.

Required Knowledge, Skills, and Abilities

Minimum 3-years Administrative experience. Polite and respectful Customer Service skills/Telephone Manner. Good Word/Excel skills. Excellent attention to detail and multi-tasking skills. Willingness to learn. Proactive and enthusiastic ‘can do’ attitude. Good team player. An empathetic and patient nature due to the vulnerability of the client base. Ability to work independently and under own initiative when alone in the office. Live within an easily commutable distance.