Job Description

Duties & Responsibilities:

• Maintaining the Near Miss inbox using initiative to take actions where appropriate, flagging issues, co-ordinating tasks and responses, monitoring and ‘following up’ all actions to ensure completion.

• Extracting information and data to create and produce statistics and documentation in line with HSE KPIs

• Viewing near miss/accident reports and supporting colleagues as necessary with queries, reviewing responses, escalation and sending reminders in a timely manner.

• Working collaboratively with document control to maintain HSE documentation and data to ensure they are reviewed and updated in line with procedures.

• Assist in the provision of training, including course arrangement, venue selection and preparation.

• Point of contact for the completion and professional response to HSE Questionnaires as required.

• Attend, take and produce minutes and actions from the HSE committee and HSE team meetings.

• Distribute and collate responses on HSE communications and bulletins.

• Collate records from various sources/departments (DSE, workplace inspections, Audits, risk assessments) and store appropriately.

• Raising purchase orders where necessary on HSE related items and services.

• Updating and populating the fire boards when necessary.

• The role holder’s duties may not be limited to the above duties as the above holder may be required to perform additional duties in line with business needs/competency.

Required Knowledge, Skills, and Abilities

Administration experience is essential  HSE administration is desiarable Excellent communication skills at all levels -both verbal and written. Liaising with internal and external colleagues and suppliers in a relaxed, confident and professional manner – even when under pressure. Proficient user of Microsoft excel, word, outlook and general IT systems.