Job Description

Administration support to ensure the operation is provided with data that is needed to achieve optimum performance and that all administration/finance/HR/carrier management/client services & clients KPI’s are met.

Administration support to ensure all reports are completed to strict timescales and to the required standard included within scope (although this list is not exhaustive)

Key Accountabilities:

• Updating / Recording / Reporting:
• Holiday/Absence management
• Continuously update Kronos, T&A & iTrent systems
• Operational timesheet
• Payroll
• Financial data inputting
• Data inputting for carrier invoicing
• General Office admin
• Purchase Order management
• Day to day service provider management
• Liaising with 3rd party carriers to ensure that collecting & delivering products from client are being achieved and recorded.
• Data input for the carrier management reports.
• Data inputting by processing corrections on orders, review obtain authorisation and issue re-work instructions.
• Update escalation reporting, track sample request.
• Be flexible and able to interchange on any tasks that are requested by the OS in terms of the weekly and daily administration service.
• Maintenance of relevant performance management, disciplinary, LTS, Probationary process trackers.
• Data inputting to enable the payroll process.
• Ensure pay queries are dealt with and resolved in a timely manner.
• Carry out any other duties, which from time to time may be reasonably requested from the management team.

Required Knowledge, Skills, and Abilities

Enthusiasm, drive and a can do attitude with an eagerness to develop. Knowledge or have a basic understanding of maintaining Health and Safety. Good sound knowledge of Excel, Word & be able to learn and use bespoke IT systems quickly and efficiently. Be able to prioritise workloads and multi task whilst working a fast paced busy environment. Strong interpersonal and communication skills. Be able to work in a team or individually