Job Description

About our Engineering Administration Assistant:

The Engineering Assistant will provide day to day administrative support to the Engineering and Geospatial and visualisation teams to support the delivery of operational projects.

Duties of the Engineering Administration Assistant role:

The Engineering Assistant will provide administrative support to all operational projects in the engineering and geospatial & visualisation teams as required, examples may include:

• Organising travel, accommodation and transport
• Booking training and monitoring and updating training records
• Sending digital and printed reports to clients
• Sending digital and printed letters
• Maintaining key supplies such as PPE, clothing, postage materials & USB sticks
• Supporting HSE documentation processes
• Supporting ISO documentation processes
• Supporting travel visas and documentation process.
• Assisting with the creation of work packs
• Producing reports on project progress for sales and finance teams
• Managing data, ensuring it is in the correct location and backed up on servers
• Managing action trackers
• Managing emails
• Ensuring timesheet sign off
• Identifying systems and process efficiencies to improve performances

Required Knowledge, Skills, and Abilities

Successful track record of successfully working as an administrator in a busy operational environment. Experience of booking international travel with excellent written and verbal communication skills and a keen eye for detail. Previous experience of supporting international operational projects Good organisational skills Experience of working in an engineering environment Experience of booking international travel MS Office skills - intermediate Excellent written and verbal communication skills Competent in understanding complex project plans in a fast-paced environment Attention to detail Clean driving licence