Job Description

Core Responsibilities: 

• Sales Ledger Tasks 

o Add new customer to Sage/Eque2 systems and carrying out necessary checks  for Credit Insurance 

o Raise applications/invoices on Eque2 and send to customer. Update systems  to record amount and status of application / project 

o General Debt Collection tasks, including follow up by phone and email, and  liaising with debt collection agency and credit insurance as required. Completing insolvency reports and proof of debts forms if required. 

o Reconcile aged debtor balances between Sage and Eque2 accounting systems o Check and reconcile Aged Debtors report monthly 

o Processing sub-contractors’ invoices, checking approvals and raising  payments according to agreed timescales 

o Process / reconcile payments received and update project records to identify  short / over payments 

o Regularly reviewing outstanding retention balances, payment due dates and  chasing payment when matured

• Project Related Tasks 

o Review new subcontract orders received and determine payment terms /  valuation schedules and other finance-related information. Update company  systems as applicable 

o Issue regular project profitability reports, using templates and information generated by accounting system 

o Issue vesting certificates etc. to customer as requested 

• Purchase Ledger Tasks 

o Setting up new suppliers in accounting system, and carrying out general  company checks as required 

o Raise weekly / monthly payments in Sage and upload to Bank portal

o Check and reconcile Aged Creditors report monthly 

o Processing employee expense and vehicle mileage claims, checking approvals  and raising payments according to agreed timescales 

o Updating expense systems with current HMRC fuel advisory rates o Processing non-UK supplier invoices, checking approvals, and raising  international payments according to agreed timescales 

o Processing suppliers’ invoices, checking approvals and raising payments according to agreed timescales 

o Review suppliers’ statement and ensure all invoices have been received and  entered on the system. Chase missing invoices 

• General Finance Tasks 

o Provide information as requested by accountants to enable them to complete  VAT Returns and quarterly management accounts 

o Reconcile bank statement with accounting system each week, for each bank  account 

o Check bank statement daily and update sage with automatic DD payments  and customer payments received 

o Create Schedule of CIS deductions made from suppliers / sub-contractors and  submit to HMRC 

o Provision of information to Finance Director as required for the timely  preparation of monthly Management accounts 

o Maintain records of petty cash used

Beneficial attributes 

• Project Management Qualifications 

• Experience in liaison with Main Contractors 

• Experience working on large construction sites (as a trades-person or management)

Please apply online in the first instance

Required Knowledge, Skills, and Abilities

• Recognised accounting / booking qualification(s)  • Experience working in finance in a project management team and/or construction related company   • Strong organisation and interpersonal skills  • Logical thinking – a strong Math background  • An advocate of a Personal Time and Task Management system  • Ability to understand customer/project account overviews