Job Description

Office Manager responsibilities:

• Daily Office Administration
• Handling world-wide logistics administration, including exports/improts, shipping documentation and couriers / deliveries arrangements
• Managing business suppliers and contracts i.e. cleaners, security, insurances, etc.
• Manage and review Health & Safety and Environmental and Sustainability records and files, ensuring compliance and acting as key contact for audits
• Set up and management electronic document files on SharePoint
• Stock take and order of office and operational supplies
• Set up and management of necessary paper files for purposes
• Implementation and development of office policies and processes
• Ensuring the office is kept tidy and equipped
• Phone answering and visitor and courier greetings/admissions
• Occasional travel and hotel accommodation booking
• Direct and coordinate efficient administrative support of the office
• Providing high quality support to the senior managers
• Analyse internal processes and implement changes to improve office operations and ensure compliance
• Providing high quality support to executive staff
• Some ad-hoc duties i.e updating the leave Calendar, updating entry logs, Christmas party night out, etc.

Educational prerequisite:

Educated to a minimum of HND level with 3+ years of experience in business administration, related fields, or other relevant previous experience.

Required Knowledge, Skills, and Abilities

Efficient office manager, PA and administrator Have a positive and approachable manner Possess excellent organisational skills Highly proficient with excellent Microsoft office skills Word, Excel, Outlook (Emails and Calendar) Good command of English - both written/verbal Excellent communication written/verbal Be attentive to detail Calm under pressure Resourceful problem solver and decision maker Time management and prioritisation skills Ability to work in flexible environment of a growing small business