Job Description

Key Tasks

• Print and process supplier invoices on a daily basis
• Matching, checking and coding supplier invoices
• Setting up new supplier accounts and maintaining existing details
• Check third party charges have been billed and match/code accordingly
• Record & request supplier credits due
• Check supplier statements, requesting copies as required
• Liaise with supplier to resolve outstanding queries

Key Responsibilities

• Produce accurate information for variable payment run dates
• Resolve outstanding queries in a timely manner to ensure delivery delays are avoided
• Identify any discrepancy in the value/quantity of goods booked and advise
• Maintaining strong relationship with suppliers

• Ensure monthly supplier statements match items processed
• Ensure that all third party work has been billed correctly
• Ensure payment data is produced accurately to allow cashflow forecast to be carried out
• Notify distribution of any booking errors, in order that they are correctly in a timely manner                    

Competences/Personal qualities

The ability to take on board unfamiliar accounting programmes and establish what reports are needed or can be produced to either speed up information flow, or to save unnecessary work.

Personal attributes

• Self-motivated
• Good communication skills
• Well organised / capable of meeting deadlines
• Works well under pressure
• A team member who is willing to help others in the team
• Ability to working in a fast paced challenging environment
• Adaptable to change

Required Knowledge, Skills, and Abilities

Must have a good level of education with A – C in Maths & English Previous purchase ledger experience, along with good analytical problem solving ability Must be able to work on their own initiative and able to work to strict deadlines, producing accurate information. Must possess good communication skills, with the ability to build good working relationships with suppliers and other outside agencies. Good working knowledge of Excel