Job Description

Administration Assistant

Are you looking for a new opportunity? Excited by the prospect of working in a law firm? Our client's thriving office is providing an exciting opportunity for someone who would like to start a career in business! We are looking for an administrative assistant to work alongside the current secretarial teams. We need you to be an organised, professional individual who has a can do attitude to helping colleagues at all times.

Our Team 

You will be working as part of the administrative and secretarial team for the relevant practice groups providing complete administrative support. You’ll be reporting into the Birmingham office Work Flow Manager and will be working alongside secretaries.

Our Opportunity

As their administration assistant you'll be responsible for a wide range of administrative support duties. You'll be assisting departments that are paper intensive and heavily reliant on paper and electronic files. You will therefore be responsible for keeping both paper and electronic files up-to-date and filing documents in accordance to the department and firm procedures on a daily basis, ensuring any back log of filing is completed on a weekly basis. You’ll also be creating new paper/document files and labels as required, managing the filing cabinets to ensure they are 'pruned' regularly and replace 'old' files with new when they become damaged. You will also need to undertake any archiving for the department as appropriate, ensuring that the correct procedures are followed.

This position involves many other administrative responsibilities including forwarding registered post; incepting new matters, processing invoices as well as dealing with expenses and arranging travel, therefore the ability to manage your own time is essential for this role. Occasionally you will take messages from clients, so a positive and professional approach is always a must. In this dynamic and busy role, no two days will be the same!

There will potentially be opportunities for you to study and gain business administration qualifications alongside your work.

You

As this role has numerous responsibilities, you’ll need to be an organised, proactive individual who can easily prioritise a varying workload. You’ll need to have the flexibility to assist all departments when needed as required by the office and have an enthusiastic attitude when doing so. You should also be able to use your initiative and spot where help is needed with limited supervision.

As you will be dealing with clients of the firm, excellent telephone and communication skills are key for this role and you’ll need to have a good knowledge of all Microsoft packages. Prior experience in this type of role is preferred, but strong keyboard skills, a quick typing speed and a good eye for detail are a must!

Required Knowledge, Skills, and Abilities