Job Description

Responsibilities:
Full Accounts System - VT Plus Transact, accountability inclusive but
Sales Ledger:
- VT Ledgers - making sure all clients ledgers are up to date
with correct information such as address, contact details,
payment terms.
- Excel Spreadsheets - all sales invoices are correctly entered
with all the relevant information; all notes regarding sales
invoices and payments correspondence are entered
- Job Logic Transactions/Link with VT - exporting the sales file
from Job Logic and importing into VT
- Statements - emailing statements to clients at least one week
prior to overdue invoices
- Credit Control - Chasing outstanding payments; emailing
statements of accounts to clients, making notes on the sales
spreadsheet and VT, Notifying relevant managers for any invoice discrepancies.
Purchase Ledger:
- Purchase Orders and Job Expenses - matching POs with
delivery notes and invoices; issue and update managers POs;
entering expenses such as accommodation costs, fuel
receipts, postage, parking charges to the jobs in Job Logic.
- Delivery notes - marking deliveries on Purchase Orders as
delivered and issue to jobs on Job Logic.
- Purchase Invoices - entering purchase invoices on Job Logic/
VT; checking invoices against POs and that they match quantities
and cost correct.
- VT Ledgers - making sure all supplier ledgers are up to date
with correct information such as address, bank details, contact
details, payment terms. Entering journals such as CIS Journals for CIS deductions.
- Supplier Payments and correspondence - making payments to
suppliers when authorised to do so; checking supplier
statements; requesting copy of invoices if not on VT.
Reports / Journals / VAT:
- Entering Bank Transactions from Bank Statements on VT
- Allocating bank transactions to relevant ledgers
- Entering the wages journals on VT and reconciliation
- VAT Quarter - all ledgers up to date, queries and sending
VT file.
- Provide weekly and monthly financial reports to management.

Required Knowledge, Skills, and Abilities

- VT Plus Transact - Job Logic/ Web Logic - Accounting - Knowledge of office management systems and procedures - Working knowledge of office equipment, like printers and fax machines - Proficiency in MS Office (MS Excel, Word and MS PowerPoint, in particular) - Excellent