Job Description

There are two key aspects of this role.

The first is a Receptionist role. Duties will include:

- Answering phone calls, diverting calls, taking messages.

- Front of house: Welcoming and seating visitors and taking drinks requests etc.

- Issuing keys, logging in key log, and ensuring they are returned in a timely manner.

- Checking post and emails and action or escalate as appropriate

- Responsible for ordering stationery and other essentials for the running of the office.

- Administrative support for the company, including physical filing and electronic filing.

The second is a Personal Assistant to the Managing Director and Chairman to assist with following things:

- Checking emails each morning. Action or escalate as appropriate.

- Diary Management, including a daily briefing to each of the MD and Chairman to run through tasks & deadlines.

- Collating and filing expenses and liaising with Financial Controller on this matter.

- Booking and arranging: travel, transport, accommodation (both business/personal)

- Other reasonable personal tasks that MD and Chairman may require, e.g., book an MOT.

Benefits:

• 28 Days Annual Leave Entitlement (including Bank Holidays) (pro rata)
• After 2 years’ service access to:
• Company Private Health Insurance Scheme
• Company Bonus Scheme
• Paid Sick Leave

Additional pay:

• Bonus scheme

Benefits:

• Private medical insurance
• Sick pay

Schedule:

• Monday to Friday

Experience:

• Property Industry: 1 year (Required)
• Receptionist: 2 years (Required)

Administrative Duties:

• Scheduling
• Carrying out requests from management as needed
• Maintaining stock and ordering supplies
• Answering emails and sorting post
• Answering phone calls and transferring them as necessary
• Greeting and welcoming visitors

Work remotely:

• No

Required Knowledge, Skills, and Abilities

The ideal candidate will be a hands-on, organised, highly motivated and a self-starter who is comfortable working with limited supervision. Excellent written and spoken English. Attention to detail and ability to manage multiple tasks simultaneously. Strong people and communication skills. Strong sense of urgency and of responsibility. Performs well under pressure. Must be fully proficient with Microsoft Office. Ability to work independently and achieve goals and meet timelines. Flexible, enthusiastic, hard-working and committed.