Job Description

A very well organized person with a professional and flexible approach required for a growing, privately owned, small to medium distribution company.

The post holder will be expected to provide Administrative support to the Directors and Purchasing Department. Other day-to-day responsibilities will include; typing of letters and correspondences, inputting data, working with Excel and our accounting software to maintain purchasing reports, speaking to Customers / Suppliers and other ad-hoc admin.

Main Activities:

• 60-70% of time will be working within the purchasing department carrying out essential admin support and reporting.
• Raising purchase orders.
• Liaising with suppliers.
• End to end process management of purchase orders.
• Providing admin and secretarial support to the MD and FD.
• Ensuring that all visitors and telephone calls are handled within agreed company service levels.
• Administrative duties including, but not limited to; filing, photocopying, scanning etc.
• Minute taking.
• Excellent record keeping and organizational skills.
• Dealing with urgent work with confidentiality.
• Organizing Business Travel.
• Supporting other team members.
• Planning and organizing internal and external meetings.

Benefits

• Pension scheme.
• Company is very much 9-5 no expectation of overtime.
• Closed over Christmas.
• Smart/casual dress code.
• Free Parking.
• Relaxed working environment.
• Dress down Friday.
• 4pm finish on a Friday.

Schedule:

• Monday to Friday

COVID-19 considerations:
Covid secure measures have been put in place to make the work environment compliant with government guidance.

Experience:

• Purchasing: 1 year (Preferred)

Work remotely:

• No

Required Knowledge, Skills, and Abilities

The position requires a team player with excellent communication skills who is very well organized. You must be able to priorities your work load, completing tasks within agreed timescales, work well under pressure and always have a positive approach. Be able to anticipate what is needed and take appropriate action. You need to be confident in what you are doing and be able to work on own initiative. Excellent typing skills are essential, with Excel and PowerPoint skills required.