Job Description

As administrative assistant you will be required undertake day-to-day duties within the office in order to support activities for the organisation and/or managers to facilitate the smooth running of all administration tasks.

Purpose Of The Job:- As an Administrative Assistant you will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner.

Roles and Responsibilities:

• Perform daily office tasks such as filing, recording, copying, typing and other similar duties to meet the needs of the organisation and department in a timely manner.
• Develop and maintain a strong working relationship with all team members.
• Plan and produce documents when needed using various Microsoft packages.
• Purchase, receive and store the office supplies ensuring the basic supplies are always available.
• Prepare and send outgoings faxes, mail and courier parcels when needed.
• Provide secretarial and administrative support to supervisors and management.
• Maintaining computer and manual filing systems.
• Covering the reception desk when required.
• Taking accurate minutes of meetings when required.
• Must undertake necessary domestic tasks when required.
• Write business letters, reports or office memos using word processing programmes
• Organize and schedule meetings and appointments
• Develop and maintain a filing system
• Order office supplies
• Dealing with post.
• Duties such as greeting and looking after visitors
• Take minutes at meetings
• Maintain electronic and hard copy filing system
• Photocopying and binding
• Updating of contact lists
• Liaising with relevant organisations

Job Type: Full-time

Required experience:

• Administrative Assistant: 1 year

Required Knowledge, Skills, and Abilities

Excellent communication skills - written and oral, Excellent IT (MS office) and data entry skills, Ability to work effectively independently and in teams, Excellent attention to detail / accuracy, Strong desire to achieve results, Ability to work and deli