Job Description

Daily:

• Assisting with processing client invoices as directed by fee earners
• Assisting with Monitoring bank accounts for monies in and assigning them to appropriate clients and matters
• Assisting with Processing cheques and electronic transfer requests, ensuring appropriate sign off has been obtained
• Assisting with Posting client-based supplier invoices and processing payments onto SOS accounts system
• Dealing with elements of client disbursements using SOS accounts system, including counsel fee notes.
• Taking payments from clients face-to-face and on the telephone
• Assisting with client and office bank accounts, transferring money between them as appropriate
• Preparing daily banking for delivery at local branch
• Allocating transactions on the practice accounts system
• Preparing reports as required from time to time
• Assisting with Monitoring client balances daily and reporting to COFA
• Liaising with external parties such as accountants, bankers,
• Land Registry, etc., as required from time to time
• Assist in general running of the department and effectively contribute to the overall efficiency of the department output.
• Covering absences for the Main Legal Cashier.
• To follow the internal processes, systems and procedures, as prescribed in the Firm manual, and quality standards.
• Other broadly similar accounting functions required by the Board of Directors from time to time.

Weekly:

• Assisting with Processing expenses claims
• Assisting with Issuing petty cash
• Processing aged debt initial stage reminder letters and assisting with telephone calls to debtors
• Progressing dormant and untraceable client balances.
• Dealing with editing files on SOS accounts system
• Liaising with fee earners re: aged debt
• Reviewing un-cashed cheques and acting to rectify

Monthly:

• Posting interest enquiries and inputting of designated deposit account statements.
• Dealing with monthly statements from suppliers of client disbursements

Annually:

• Assisting in year-end preparation and audit, reconciliation and reporting
• Dealing with year-end queries and assisting the department with such queries.

Desirable:

• Working knowledge of SRA Accounts Rules and reporting requirements to COFA.
• Working knowledge of SOS Accounts system

Hours: 35 hours per week: 9:00am to 5:00 pm Mon - Fri with 60 min lunch

Benefits:

• 20-25 days holiday per annum, plus bank holidays
• Pension
• Death in Service

Required Knowledge, Skills, and Abilities

Strong working knowledge of Excel Microsoft range of products and other generally used office applications. Working knowledge of a practice management software Experience of general book-keeping principles