Job Description

You will support the monthly payroll administration for 160+ staff, along with the monthly pension’s administration and other administration that supports the smooth HR processes around wages, overtime, and deductions. You will also be the first point of contact for staff or managers with queries.

Job Responsibilities

The monthly administration and distribution of payroll, including processing any changes to wages or deductions, and inputting pay onto the bank.

Communicate with line managers or members of staff for missing information, overtime, or other information required for payroll.

Maintaining the payroll processing system by gathering, calculating and inputting data, and releasing monthly online pay slips.

Carry out the administration around new starters and leavers to the company, including collecting necessary information from staff and updating pension records, payroll records and administrating P60s.

Process requests for expenses and reimbursements and input onto the bank once approved.

Handle changes in exemptions, job status, job titles, hours, pay, tax codes, etc.

Adhere to payroll policies and procedures and comply and keep up to date with relevant law, and complete statutory year end returns.

Adhere to the organizations tax obligations by calculating staff taxes and national insurance contributions and ensuring these are processed correctly.

Complete monthly payroll and pension reports for record keeping purposes and managerial review, such as budget reports, overtime reports, absence reports and Sage accounting inputs.

Answer staff and manager questions about wages, deductions, attendance and overtime.

Support the administration of annual pay reviews.

Identify, investigate and resolve discrepancies in payroll or pension records.

Honor confidentiality of employee pay records.

This job description is not exhaustive and may be adjusted periodically after review and consultation. You will also be expected to carry out any reasonable duties, which may be requested from time-to-time.

It is important that you are available to work on either the 28th of the month, or the closest working day to the 28th of the month if that date falls on a weekend. Your other working hours can be agreed with your manager.

Required Knowledge, Skills, and Abilities

Math and English qualification GCSE or above (or equivalent). Accounting or book keeping qualification such as AAT or Accounting A-Level. Competent administrator within a finance or payroll department. Computer literate with excellent skills in Excel, Outlook and internet-based programmes. Excellent math skills. Experience of processing payroll and pension contributions, particularly NHS Pensions. Working with a payroll system. Statutory responsibilities of employers with regards to pay and deductions. Working knowledge of Sage Payroll. Working knowledge of NHS Pensions and the POL system. Able to work independently. Accurate and brilliant attention to detail. Good interpersonal skills with excellent communication.