Job Description

Tasks:

1. Open files as required by fee earners and be aware of a conflict of interest.

2. Closing files as required by fee earners and ensuring documentation is authorized and fees have been paid.

3. Scheduling multi-party appointments, booking of conference rooms and maintaining appointments diary.

4. Maintain the Key Dates Diary.

5. Maintain a high standard of spelling, grammar on all correspondence.

6. Create and store documents on the computer system in the preferred way of the Department.

8. Client care – handle queries by telephone, meet and greet clients in reception in a professional manner.

9. Scanning, photocopying and faxing required.

10. Maintaining filing systems.

11. Working as part of a team with a fee earner/secretary ratio in excess of 2:1. Assisting colleagues and other departments as necessary.

12. Using a large number of saved and hard-copy precedents to create legal documents.

13. Accurately amending large documents in redline/overstrike (track changes), using Automatic formatting.

14. Collating large document bundles.

15. Company searches on-line.

16. Completion of basic company secretarial tasks such as completion of company house forms, share certificates, etc.

17. Assisting in the Maintenance of the firm’s database and related identification of corporate clients and directors and individuals for money laundering purposes.

Schedule:

• Monday to Friday

Required Knowledge, Skills, and Abilities