Job Description

Careers are accustomed to dealing with challenging behaviors and in achieving a relaxing setting that is suitable for the lives of people with learning disabilities and dementia.

The center has scenic surroundings and many benefits for a peaceful lifestyle, though there are many social occasions and events to experience as part of the service.

The successful Administrator will have excellent communication skills and be a confident team player. You will have previous knowledge of book keeping and accounting computer packages.

The role is on a full time basis

Administration:

• Maintain accurate and complete financial records of the Care Centre in line with Company policies and procedures, using computer and manual systems.
• Prepare and issue regular Management Reports within prescribed timescales.
• Process receipts of monies against Service Users accounts. Maintain records.
• Prepare and submit relevant Service User financial information to Head Office to ensure invoices to local Authorities are produced accurately and promptly.
• Ensure invoices to Service Users are produced accurately and promptly.
• Follow up settlement of same using manual records.
• Ensure continuity of the Payroll.
• Arrange accurate calculation of gross wages on a weekly basis using computer and manual systems.
• Maintain Staff attendance records.
• Maintain complete files for Service Users and Staff Members in line with the Company’s policies and procedures.
• Provide administrative/secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc. within give timescales.
• Operate office equipment such as fax, photocopier and computer as required.
• Answer the telephone, respond to enquiries from Service Users and Visitors and direct enquiries in a friendly and efficient manner.
• Maintain stationery supplies.
• Order and maintain records of Staff Members uniforms.

Required Knowledge, Skills, and Abilities

Good numerical and word processing skills. Knowledge/experience of MS Word and MS Excel. Friendly, confident, well presented and customer focused. Professional telephone manner. Genuine interest in working within a caring environment. An appreciation of need for confidentiality. Good communication and organizational skills. Confident team player. Satisfactory Policy Check and check against the PoVA list. Ability to work on own initiative. Knowledge/experience of MS Outlook. Previous experience of accounting computer packages. Previous experience of book keeping/administration.