Job Description

ADMIN - BUSINESS SUPPORT
£16,000 - £20,000 PER ANNUM
37 HOURS PER WEEK - SHIFTS FLEXIBLE


Job Purpose
As a member of the Business Support Group and local Business Support team, undertake a range of administrative duties across the business as required. To identify, follow and enhance specific processes and procedures to maximise the efficiencies of the business to which the support is being provided. The following is a list of accountabilities which the role holder may be required to undertake. This list if not exhaustive the role holder may be required to undertake other related tasks. 

Key Accountabilities
1. Support operations, e.g.projects/trials through administration of documentation e.g. filing project reports, maintaining schedules etc.
2. Administer the filing system (electronic and paper based), archiving files in accordance with document security procedures
3. Act as point of contact for internal and external customers
4. Provide support for preparation for external and internal audits 
5. Provide support to visitors, i.e. booking onto site, escorting to meeting venue
6. Organise UK and/or international travel for groups of people 
7. Order stationery, and other items as required
8. Purchase order administration - making purchases on a purchasing card/orders on the purchasing system. 
9. Organise meetings/conferences including booking meeting rooms/external venues, sending out invitations/organising catering
10. Maintain a range of records via data administration and data entry
11. Provide Finance administrative support
12. Provide Health and Safety administrative support, e.g. organising local Health and Safety inspections.
13. Identify areas for improvement and implement improvements 
14. Collaborate with other Business Support team members to ensure delivery an effective and agile Business Support service
15. Holiday/sickness cover for other members of Business Support team as required

Key Capabilities/Knowledge
1. Able to manage own workload and meet deadlines
2. Excellent interpersonal and communication skills
3. Proficient in IT skills with a sound working knowledge of Microsoft Office.
4. Strong organisational skills with the ability to multi-task
5. An excellent team player
6. Attention to detail
7. Willingness to learn new skills and processes
8. A commitment to continuous improvement both personal and process

Required Knowledge, Skills, and Abilities

Excellent communication skills - written and oral, Excellent IT (MS office) and data entry skills, Ability to work effectively independently and in teams, Excellent attention to detail / accuracy, Strong desire to achieve results, Ability to work and deli