Job Description

Duties/Responsibilities:-

• Responsible for smooth running of contracts on Fuel Management and ensuring all deliveries meet requirements  
• Ensure all requests are taken in detail and processed correctly.
• Create, input and ensure accuracy of workshop jobs onto the company InspHire system to minimise account queries and potential credits.
• Produce and maintain a manual complete contract file, containing all relevant paperwork including signed delivery and collection notes.
• Liaise with external tanker companies for timely deliveries ensuring accurate delivery details are supplied
• Additional administration duties
• Control deliveries via the depot based refueller including utilisation of correct vehicles
• Ensure relevant spreadsheets (as applicable) are updated daily/weekly and any concerns are brought to the attention of your Line Manager.
• Answer all incoming calls within 3 rings in a polite and professional manner as trained.
• Ensure own individual knowledge is enhanced by constantly aiming to learn/improve and taking on board training as necessary.
• Monitor strategic sets on hire vie telemetry for optimum refuelling
• Arrange bulk deliveries of lubricants for all depots
• Raising Purchase orders and ensuring correct process is followed
• Maintain company calibration spreadsheet for all electrical test equipment
• Observe and follow all company policies and procedures
• Ensure good relationships with suppliers whilst negotiating the best commercial rates on a weekly basis
• Liaise and communicate effectively with all levels of staff
• Carry out any reasonable ad-hoc duties requested by your direct Line Manager or the Management Team

The Person:

• Proficient Excel skills and knowledge
• Good level of I.T. as you will be using various systems and databases
• Confident telephone manner
• Accuracy and attention to detail
• Timely and able to work to deadlines

Other:

• 22 days holiday plus bank holidays
• Free parking

Required Knowledge, Skills, and Abilities