Job Description

Duties/Responsibilities:-

• Responsible for smooth running of contracts on Fuel Management and ensuring all deliveries meet requirements  
• Ensure all requests are taken in detail and processed correctly.
• Create, input and ensure accuracy of workshop jobs onto the company InspHire system to minimise account queries and potential credits.
• Produce and maintain a manual complete contract file, containing all relevant paperwork including signed delivery and collection notes.
• Liaise with external tanker companies for timely deliveries ensuring accurate delivery details are supplied
• Additional administration duties
• Control deliveries via the depot based refueller including utilisation of correct vehicles
• Ensure relevant spreadsheets (as applicable) are updated daily/weekly and any concerns are brought to the attention of your Line Manager.
• Answer all incoming calls within 3 rings in a polite and professional manner as trained.
• Ensure own individual knowledge is enhanced by constantly aiming to learn/improve and taking on board training as necessary.
• Monitor strategic sets on hire vie telemetry for optimum refuelling
• Arrange bulk deliveries of lubricants for all depots
• Raising Purchase orders and ensuring correct process is followed
• Maintain company calibration spreadsheet for all electrical test equipment
• Observe and follow all company policies and procedures
• Ensure good relationships with suppliers whilst negotiating the best commercial rates on a weekly basis
• Liaise and communicate effectively with all levels of staff
• Carry out any reasonable ad-hoc duties requested by your direct Line Manager or the Management Team

Other:

• 22 days holiday plus bank holidays
• Free parking

Required Knowledge, Skills, and Abilities

Proficient Excel skills and knowledge Good level of I.T. as you will be using various systems and databases Confident telephone manner Accuracy and attention to detail Timely and able to work to deadlines