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Office Administrator/Receptionist
  • Manchester, Lancashire
2 years ago
£ 17500 Per year
Administrator
Contract, Temporary
Job Description

Provides administrative, secretarial and clerical support to the home/head office to maintain an efficient office environment. To plan and implement administrative support appropriate to the company’s needs and requests.

MAIN RESPONSIBILITIES

Staffing organization duty:

  • Staff organization including staff rotas, staff absence, annual leave authorization, annual leave planner and sickness tracking.
  • Support Home manager and HR manager with appraisal, supervision, grievance and discipline where applicable.
  • Make sure all staff are up to date with sufficient training. (Health and Safety, Fire Safety, Safeguarding, First Aid Training, Moving and Handling, Infection Control, Confidentiality).
  • Regular staff file audits.
  • Monitoring of staff timesheets, calculating staff working hours for payroll purpose every 4 weekly.
  • Maintaining & developing the office filing systems both in paper and computerized.
  • Involved with recruitment; dealing with ad responses, sourcing potential candidates and arranging interviews.
  • Interview, selection, managing recruitment process (references and DBS check).
  • Other duties as assigned.

Operation duty:

  • Design and carry out surveys for different groups of visitors and clients.
  • Analyze and conducting reports based on surveys.
  • Weekly occupancy report to head office.
  • Maintaining service certificate books, make sure all equipment in the building are up to date with servicing.
  • General assistance/admin duty:
  • In charge of the office, document management.
  • Ensuring Manager is fully prepared for any meetings, clinical assessments.
  • Organizing and maintaining diaries and managing appointments, arrange hospitality and transports.
  • Attend meetings and taking minutes.
  • Handling, fielding incoming / outgoing calls, correspondence in a professional manner.
  • Creating and modifying documents, posters using Microsoft Office.
  • Faxing, printing, photocopying and scanning.
  • Monitoring inventory, office stock and ordering supplies as necessary.

Schedule:

  • No weekends

Experience:

  • Finance support: 1 year (Preferred)
  • Office Administrator: 1 year (Preferred)

Work remotely:

  • No

Required Knowledge, Skills, and Abilities
Proven ability to develop, implement and maintain a range of administrative duties. Good communication and organizational skills. Team player. Ability to work on own initiative. Friendly, creative and confident. Satisfactory Police Check and check against the POVA List (where applicable). Qualification in administrative support and IT competent. Flexible approach towards working routines.

Reference no: 14509

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