Job Description

1. Prime Responsibility / Role Summary

An exciting opportunity has arisen for an enthusiastic and motivated individual to deliver administration support to our executives. Reporting direct to the CEO and supporting all Board members we are looking for a competent Executive Administrator to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. The candidate must be flexible to meet the demands of our growing organization. The ideal candidate will have impeccable organizational skills, and prior experience in a similar role

2. Duties and Responsibilities

- Act as the point of contact between the executives and internal/external clients

- Undertake the tasks of receiving calls, take messages and routing correspondence

- Handle requests and queries appropriately

- Maintain diary, arrange meetings and appointments, and provide reminders

- Make travel arrangements

- Take dictation and minutes and accurately enter data

- Monitor office supplies and research advantageous deals or suppliers

- Produce reports, presentations, and briefs

- Develop and carry out an efficient documentation and filing system

3. Mandatory courses specific to this post

There are no mandatory courses specific to this post.

4. Safety Specific Responsibilities

The company is committed to protecting the health of all employees, the public and visitors to any company site. As such all employees are personally responsible for compliance with all company Health and Safety procedures and policies and undertake training as required for their post.

5. Working Conditions

Generally, office based, but may need to be site based at times to suit the project, must be prepared to travel, work some weekends and be away from home at times to suit location of sites.

6. Approach to others

The post holder is always required to treat others in the organization with respect and with due regard for equal opportunities.

7. Disclaimer

The preceding job description is not designed to be a comprehensive list of all duties and responsibilities required of this post and so may be assigned other duties deemed as necessary to the department or business.

Due to the Company’s commitment to continuous improvement it is likely that the post, its duties and responsibilities will develop over time. These duties will be subject to regular review and any amendments to this job description will be made in conjunction with the post holder.

Schedule:

• Monday to Friday

Experience:

• Executive Administrator: 2 years (Preferred)
• administration: 5 years (Required)

Work remotely:

• No

Required Knowledge, Skills, and Abilities