Job Description

The job will have a variety of roles including: Responsibility for project administration support and sales/project tracking, all office related H&S matters, maintaining risk assessments, maintaining facilities, managing training schedules as well as general administration and office duties.

• Project Administration support.
• Sales & client tracking.
• Raising and processing orders and responding to client queries.
• Administrative support for the office and management team.
• Travel and accommodation planning and booking.
• Management of social media accounts.
• Maintaining and updating Risk Assessments for the office.
• Health and safety reviews with our dedicated Health & Safety Manager.
• Fire safety in the office, including regular alarm testing and ensuring maintenance is completed on time.
• Maintenance of all H&S record keeping, including maintenance records and safety checks.
• Monitoring and replacing PPE when required.
• Building maintenance including emergency lighting testing and fire extinguisher maintenance.
• Maintaining training records for all employees and ensuring training courses are booked in a timely manner.
• Maintaining car and driving license records for all employees.
• Maintaining and updating all H&S documents.
• General Admin responsibilities, such as ensuring visitors are greeted in a professional, friendly manner and have signed in upon arrival and are signed out when leaving.
• Ensuring any visitors to the office are provided with refreshments.
• Dealing with both internal and external telephone calls in a confident, courteous manner, transferring calls / taking messages and passing on to relevant staff.
• Keeping reception areas and meeting rooms tidy and fully stocked.
• Processing incoming and outgoing post.
• Diary management of meeting rooms to ensure smooth running of bookings.
• Ensuring the working order of office equipment such as printers, that they are fully stocked and to deal with any errors correctly.
• Monitor stationery levels and communicate when needing re-stocking to appropriate colleagues.
• Filing and archiving of projects.
• Other administrative duties as required by the business.

Benefits:

• Casual dress
• Company events
• Company pension
• On-site parking
• Sick pay

Schedule:

• Day shift
• Monday to Friday

Administrative Duties:

• Scheduling
• Carrying out requests from management as needed
• Answering emails and sorting post

Work remotely:

• No

Required Knowledge, Skills, and Abilities

Minimum of 5 GCSE’s (grade A-C), including English and maths or equivalent. Good working knowledge of Microsoft Office to a competent level, especially Excel and Word. Excellent time keeping / time management. Positive, pro-active approach. Ability to work autonomously. Good level of oral and written communication skills with peers of all levels, up to senior management. Experience using social media and assisting sales /marketing campaigns. Excellent telephone manner. Experience in a similar role. Accurate and thorough approach. Ability to multi-task. Experience working in a construction services environment. A level education or equivalent. Business Administration or Customer Service related NVQ or equivalent. Experience of working SharePoint document control. First Aid at work qualification.