Job Description

Duties and Responsibilities:

• Accurately complete departmental administration in a timely manner.
• Support the administrative duties and responsibilities of the Logistics and Facilities Manager.
• Producing and analyzing a variety of comprehensive reports for internal stakeholders.
• Support the processes and systems of the logistics department.
• Assist Logistics and Facilities Manager with holiday requests and reporting.
• Liaise with general suppliers to maintain stock levels i.e. stationary.
• Attend meetings with service and distribution suppliers.
• Arranging deliveries with couriers and accurately completing documentation and database records.
• Working closely with distribution suppliers to achieve high quality service levels.
• Professionally and effectively manage internal and external customer queries.
• Adhere to and promote company health and safety policies.
• Ensure all Health and Safety documentation is filed and up to date in accordance to HSE regulations.
• Support generalized duties and colleagues within the logistics department.
• Support the training and development of new and existing members of the team.
• Distribution of post to internal departments.
• Ensuring confidentiality of information.

Profile

Qualification, Experience and Skills Required:

Education:

• A-level/Advanced NVQ or equivalent qualification.
• Professional Administration Qualification.

Professional Experience:

• High level of administrative experience in a similar role (logistics environment- desirable).
• Proven experience of working in a fast paced environment with a good degree of numeracy and accuracy.
• Microsoft Office proficient.
• Experience of working with external suppliers.
• Experience of developing reporting techniques.
• Experience of working as a personal administrator (desirable).

Required Knowledge, Skills, and Abilities

Ability to produce and analyses reports. Able to work flexibly, support change and work as part of a team. Excellent organizational skills. Ability to plan and priorities work load. Customer focused. Approachable. Pro-active. Effective written and verbal communication skills.