Job Description

What you’ll be doing:

• Reception: answering/transferring incoming calls, greeting visitors & distributing post/deliveries
• Computer records: organising and updating through filtering, filing & labelling (inc spreadsheets)
• Researching: searching online to source effective solutions (inc those outside your knowledge base)
• Contractors: liaising with various trades, acquiring quotes and monitoring works and staffing
• Ordering: monitoring supplies of materials, stationery, snacks etc. and replenishing economically
• Accounts: creating & following-up invoices, reconciliation, taking card payments, printing payslips.
• Meetings/Socials: arranging meetings/events/site visits (inc meals and/or minutes when required)
• Car parks: monitoring the CCTV daily, updating and issuing of permits and fines
• Routine: checking noticeboards, First Aid boxes etc… and a myriad of other items as needed
• Inductions: well-organised and informed welcome for contractors and Staff
• Business Development: Administering email campaigns to clients and potential customers

The Ideal Candidate:

You're hard-working, efficient, calm. Indeed, you are highly organised but aware that not everybody can live up to your standards. Whilst you are intelligent and enjoy relating to a diverse range of people in new situations, you are happy to get stuck into a variety of random activities as the need arises and always keep on top of your areas of responsibility.

The perks:

• An annual salary of £17,500 - £21,000 (depending on ability) for the equivalent of a 40-hour week
• 28 days paid holiday (including Bank Holidays)
• 4% contributions towards the NEST pension scheme
• Ride2Work scheme (discounted bicycles)
• Learning and development opportunities, both internally and externally

Required Knowledge, Skills, and Abilities

Considerable experience, outstanding organisational skills and the confidence to use a range of IT An excellent command of English for letter and email writing (touch typing an advantage) A can-do attitude even when faced with tasks for which you have no previous experience The ability to multi-task, prioritise, adapt and delegate An excellent interpersonal manner under all circumstances, whether on the telephone or face-to-face Your own transport due to being based on multiple sites (car mileage paid @ 45p/m) Flexibility, discretion, loyalty, patience and a good sense of humour! Any experience of site maintenance, building works, health and safety regulation (COSH, CDM2015)