Job Description

KEY RESPONSIBILITIES AND TASKS:

• To maintain the HR Information System
• Processing new starters forms and new employee records
• Preparation and distribution of employee contracts
• Maintaining and Updating employee records
• Progress employee induction
• Monitor and administer employee probationary reviews
• Collation of Business Conduct returns
• Administration of Reference Requests
• Providing data reports, both monthly and on an ad hoc basis
• Distribution of HR policies & paperwork to managers as and when requested
• Assisting HR Team with the administration of employee relations matters
• Absence monitoring and recording
• Administration of leavers, including undertaking exit interviews
• Supporting the HR Team with the administration and co-ordination of training
• Administration of the company bonus scheme
• Administration of Compliance E-Learning Database
• Ensure that the work area is kept clean and tidy in accordance with company initiatives such as LEAN and in accordance with health and safety requirements.

• Prepare MI reports for meetings, monthly recruitment updates and recruitment commentary.
• Collaborate with line managers to build strong relationships, discuss recruitment needs and determine recruitment strategy on each position.
• Utilise various sourcing methods such as a recruiting database, internet job boards, and direct sourcing to identify potential candidates.
• Manage relationships with preferred suppliers and establish new supplier contracts as needed. This includes assisting with the management and review of PSL and supplier feedback and market intelligence gathering.
• Assisting Managers to draft adverts in line with company standards.
• Liaising with candidates including arranging interviews and providing feedback.
• Maintaining the HRIS recruitment module.
• Assisting with monthly reporting and monthly stats
• Ensure job descriptions are in place for all authorised recruitment.
• Ensure the internal vacancy list is circulated to all Service Centres on a weekly basis.
• Ensure the equal opportunities policy is actively promoted and implemented.
• Ensure that risks and hazards in activities undertaken in the role are acknowledged and conducted in accordance with processes, procedure and measures in place to mitigate risks
• Be familiar with environmental aspects of activities undertaken in the role and the procedures and processes underpinning.

• Any other duties commensurate with your skills, knowledge and experience.

• Responsible for supporting Managers throughout the end to end recruitment processes ensuring that quality, cost and time targets are met.

Required Knowledge, Skills, and Abilities

Proven track record in Human Resources within a busy sometimes pressurised environment Proven track record in Recruitment within a complex multi-site organisation Experience of influencing managers to make the right hiring decision. Experience of supplier negotiation, including management of a Preferred Supplier List Customer focus, with demonstrable adaptability in approach to recruitment strategy. Able to work on own initiative, be self motivated and disciplined Strong recruitment background, preferably in an internal recruitment role. Knowledge and experience of using Job Boards Knowledge and experience of using a Recruitment/HR Information System Knowledge and experience of Microsoft Office applications Knowledge and experience in the principles of Recruitment, Interview and Selection. Strong HR background, preferably in a HR Administration role Knowledge and experience of using HR Information systems Knowledge and experience of Microsoft Office applications Knowledge and experience in the principles of Employment Law & Good HR practice Good communication skills both oral and written