Job Description

The role operates a number of processes to produce the payroll, including inputting and checking of starters, leavers, contract changes, overtime, and statutory payments; undertaking required calculations and producing reports and relevant letters.

The role works with the Payroll Manager to ensure that all statutory obligations are met, including HMRC, contractual and pension (Teacher’s Pension, LGPS and NEST) in order to satisfy internal and external audits, legislative requirements, and any inspections by relevant third parties.

The role assists on the provision of information requested by staff, colleagues and relevant third parties, including management information required elsewhere in the College. 

Duties and Responsibilities

• Supporting managers and staff and provide training in using all relevant payroll systems including the College’s Expenses system. 
• Deputise for the Payroll Manager in their absence. 
• Managing telephone, electronic and personal enquiries, dealing with these where appropriate and escalating as appropriate. 
• Ensure a professional, supportive service for the department.
• Support the wider HR function by maintaining an up to date understanding of contractual and statutory Payroll law and the College’s HR policies, to be able to deliver a professional frontline customer service. 
• General office administration including processing invoices and assisting with maintaining relevant intranet pages 

Health and Safety

To ensure a safe working environment for colleagues, students, and visitors in line with the HASAW Act and the College Health and Safety Policy.

Safeguarding

Safeguarding and promoting the welfare of children and vulnerable adults for whom you are responsible and whom you come into contact with.

The list of duties is not exhaustive but outlines the main features of the post at appointment and may vary as the job evolves without affecting the nature of the duties or the responsibility level.

Annual Leave 

The College offers a generous annual leave entitlement to support staff, commencing with 25 days rising to 28 days after 5 years’ service, pro rata per annum plus 8 statutory days (Public & bank Holidays) and College closure days (all pro rata for part time posts).

Hours of Work

The post holder will be expected to work such hours as are necessary for the proper performance of their duties and responsibilities, normally 30 hours per week. The working hours will be 8:30am to 5:00pm across 4 days per week.

Place of work

The principal place of work will be the College’s premises based at our Royal Leamington Spa Centre. However, the post holder may be required to work on either a temporary or an indefinite basis at any premises at which we may provide services.

Protection of Children and Young Persons

Any offers of appointment will be conditional and subject to a Disclosure and Barring Service (DBS) check, a certificate of good conduct if applicable, plus receipt of satisfactory employment references, Occupational Health clearance, an understanding of safeguarding and qualifications verification. An Enhanced DBS check is required for this position as you will be working within 'Regulated Activity' within a specific place (ie the College). 

Attainments Essential:

• A good general education with GCSEs in English and Mathematics at Grade C or above (or equivalent qualification). 
• IT literate with experience of using Microsoft Office packages. 
• Previous experience of working in a Payroll function. 
• Previous experience of, prioritising work and meeting deadlines.
• Demonstrates an understanding of working within a confidential environment.
• Previous experience of working in a busy administrative role. 
• Knowledge of payroll systems and legislated payroll requirements
• Experience of LGPS and Teachers Pensions would be advantageous.

Required Knowledge, Skills, and Abilities

Evidence of excellent administrative and organisational skills. Evidence of excellent customer service skills with both a professional telephone manner and excellent written and verbal communication skills.  Demonstrable experience of the ability to successfully meet deadlines. Ability to demonstrate an understanding and knowledge of Equality and Diversity. Ability to demonstrate an understanding and knowledge of safeguarding and promoting the welfare of children and vulnerable adults. Ability to demonstrate behaviours which support the Core Values of the College.