Job Description

The Accounts Administrator is responsible for the accounting function of this business and also provide support across all group businesses.

Key Objective: To maintain the Supplier and Customer Ledgers and associated records in SAGE

Personal

•             To effectively manage time through priority of work schedule.

•             To ensure both ledgers are up to date at all times.

Accounts Payable

To ensure that all supplier invoices and payments are processed correctly and in a timely fashion.

•             To maintain supplier accounts and follow anti-fraud procedures

•             To prepare supplier invoices for payment

•             Scheduling supplier payments including foreign payments with Office Manager

•             To process payments on SAGE and on the Internet Bank

•             Send remittances

•             To prepare, validate and process staff expense claims

Accounts Receivable                      

To monitor the customer ledger and liaise with customer services to resolve queries

•             Contact all customers on a monthly basis to ensure invoices are paid

•             To maintain customer invoices and account contact details in SAGE

•             To allocate remittances in SAGE

•             To manage and reconcile credit card / online payments

•             To perform bank reconciliation on a daily basis

•             To prepare VAT returns for HMRC

Customer Services

To work with the Customer Services Team towards customer query resolution.

• Administrative Support
• As required to support the general working of the office
• Reporting skills – good knowledge of Excel          
• Monthly report on status of customer ledger

Ability to work effectively as part of a team and on own initiative.

General working knowledge of administration in a busy working environment

Working to deadlines under pressure.

Computer skills including Microsoft Office (word processing/spreadsheets/email etc).

Strong attention to detail.

Focused on delivering results.

Good communication skills

Location – Lutterworth

Salary £22,000 - £26,000 – depending on experience

Hours or work – 8.30 – 5 pm (Monday – Thursday) Early finish on a Friday

Excellent company benefits

Required Knowledge, Skills, and Abilities

Experience with Sales/Purchase Ledger and Credit Control Experience scheduling supplier payments includging foreign payments Strong systems skills working knowledge of Excel and SAGE Accounts. Experience of working with external customers. Excellent communication skills, ability to work to deadlines