Job Description

In line with Alternative Futures Group mission, vision and values the job holder will provide effective support to the Financial Accountant. The primary responsibility will be for the smooth running of the sales ledger ensuring all customer/commissioner invoices are processed and settled in a timely manner.

Principal Accountabilities

• Setting up and maintaining sales ledger accounts on to the Finance System

• Efficient and effective processing of customer/commissioner invoices, ensuring the amounts invoiced are correct and maximize the income to AFG.

• Ensuring accurate invoicing and facilitating prompt query resolution.

• Debtor account reconciliations – ensure the balance sheet control accounts are up to date at all times for each customer/commissioner, cash receipts are posted promptly, and all outstanding debts are pursued in accordance with AFG policies and procedures

• Raising sales invoices and credit notes in a timely manner and in line with agreed billing schedules.

• Collecting cash through the production of reminders, statements and through regular contact with customers via telephone, e-mail and letter.

• Ensuring financial and business controls are adhered to.

• Assisting with processing and accurate allocation of receipts.

• Issuing copy invoices/statements when required.

• Assisting with reconciliation of unallocated cash.

• Raising manual invoices and credits.

• Producing debtor reports; provide information to assist with company cash flow forecasts and ensure that processes and procedures are maintained in line with corporate requirements.

• Posting journals to the nominal ledger and correction of mis-postings.

• Compiling and submitting statistical information required by the Government or any other Statutory Body.

• Producing monthly and ad-hoc management information.

• Adhering to the year-end timetable and liaison with the auditors and other business colleagues to assist in the production of statutory accounts.

• Producing working papers to audit standard for the year end external audit.

• Provide cover within the Financial Accounting Team.

• Undertake one-off projects as and when required.

• Any other duties commensurate with this role.

Responsibilities common to all employees

• To respond to individuals as required.
• To promote the work of AFG positively within the organization and with external stakeholders.
• To promote and encourage the application of Best Practice in the immediate and wider team.
• To ensure personalized approaches are operated consistently through the promotion and implementation of financial policies and procedures.
• To work within the team on projects to ensure that project outcomes are achieved.
• To ensure compliance with Health and Safety legislation.
• To uphold and promote equality and diversity in employment processes.
• Build positive and professional relationships with both internal and external customers.

• Establish, maintain and develop professional working relationships with colleagues.
• To contribute generally to the development of quality services.
• To uphold the values, mission and vision of AFG at all times.
• To adhere to AFG policies and procedures and to operate within the law at all times.
• To demonstrate continuous professional development, encouraging others to do the same and to operate within the AFG performance management framework.
• To comply with Equality and Diversity policy.
• To comply with the Code of Conduct.
• To work flexibly in accordance with organizational need.

• To travel within the operational business area of AFG.

To work in accordance with AFG competency framework demonstrating competence in the following areas:

• Communication
• Customer Focus
• Empowerment
• Initiative
• Leadership
• Continuous Improvement

Benefits

We offer flexible working, with annual leave of 30 days per year and the opportunity to buy or sell annual leave. We have a range of employee benefits such as discounts on your shopping, holidays and leisure activities, as well as an employee assistance programme providing a 24/7 wellbeing support helpline. We pay into a pension for all staff, offer free financial checks and access to financial products with our partner Neyber.

Required Knowledge, Skills, and Abilities

Keenness to learn, absorbs as much relevant knowledge and experience as possible and adapts to change quickly and co-operatively. A valued member of the team who provides support to others and contributes to creating an open culture and productive working environment. Demonstrates a genuine desire to provide a high-quality service. Is able to communicate effectively with customers and colleagues at all levels. Able to work confidently with both numerical and other data. Able to input and process data quickly and accurately. Ability to interpret and manipulate large amounts of financial data using excel spreadsheets. Keenness to make improvements, offering suggestions and taking action to implement changes.