Job Description

This is a permanent role on a permanent basis working Monday - Friday 8:30am -4:30pm. You must be a driver with your own vehicle due to the remote location.

• To work closely with the other members of the admin team to ensure all administrative functions operate at a consistent level, maintaining quality and standards at all times, for example, through workload peaks and troughs and periods of approved absence.
• To contribute to the development and maintenance of a range of effective and efficient administrative systems and clerical services, to ensure smooth-running of the day to day operation of the establishment, ensuring that the company’s philosophy, ethos, aims and objectives are reflected in its organisation and practice.
• To be conversant with and adhere to all procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person. Be aware of legislation that affects the day-to-day activities, for example Data Protection and some aspects of employment law.
• To contribute to the maintenance of coherent filing systems, for both paper and electronic files, including confidential staff records, and pupils’ files.
• To contribute to the provision of effective and efficient reception services which encompass: telephone answering and message taking, receiving and signing in of visitors, incoming and outgoing postal services, receiving and checking deliveries.
• To assist with a range of secretarial and clerical services, for example, PA work, word processing, photocopying, faxing, collating, mailing, placing orders, maintenance of a central diary.
• To assist with marketing to clients and potential clients by assisting with the compilation records of key contacts and circulating information as required.
• To occasionally attend meetings and compile minutes as required.
• To assist with the compilation and maintenance of confidential staff files.
• To assist with the compilation of accurate sickness records for all staff and to contribute to the compilation of monthly Attendance Reports.
• To assist with the recruitment process including placing of advertisements, circulating information packs and letters to prospective candidates and keeping an up to date database of applicants.
• To assist with the statutory requirements of the recruitment of staff, for example completion of DBS checks, and the receipt of satisfactory references.
• To assist with the production of induction packs for all new staff, and the review and updating of this material on a regular basis.
• To contribute to the induction of new staff, for example, by supporting training on procedures for recording sickness and annual leave; the 'banked hours’ system, and the use of office equipment such as fax, photocopier and telephone system.
• To contribute to the maintenance of a confidential training database to assist in identifying training needs and planning professional development.
• To contribute to maintaining records, paper and electronic, of professional development and personal support meetings and to produce regular reports for senior managers showing the frequency of these meetings.
• To contribute to the administration of the monthly payroll and all associated tasks, including pensions and PAYE.
• To become familiar with the operation of petty cash accounts, including the process for withdrawal of cash from the bank and the security of the cash whilst on site.

Required Knowledge, Skills, and Abilities

To work closely with the other members of the admin team to ensure all administrative functions operate at a consistent level, maintaining quality and standards at all times, for example, through workload peaks and troughs and periods of approved absence. To contribute to the development and maintenance of a range of effective and efficient administrative systems and clerical services, to ensure smooth-running of the day to day operation of the establishment, ensuring that the company’s philosophy, ethos, aims and objectives are reflected in its organisation and practice. To be conversant with and adhere to all procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person. Be aware of legislation that affects the day-to-day activities, for example Data Protection and some aspects of employment law. To contribute to the maintenance of coherent filing systems, for both paper and electronic files, including confidential staff records, and pupils’ files. To contribute to the provision of effective and efficient reception services which encompass: telephone answering and message taking, receiving and signing in of visitors, incoming and outgoing postal services, receiving and checking deliveries. To assist with a range of secretarial and clerical services, for example, PA work, word processing, photocopying, faxing, collating, mailing, placing orders, maintenance of a central diary. To assist with marketing to clients and potential clients by assisting with the compilation records of key contacts and circulating information as required. To occasionally attend meetings and compile minutes as required. To assist with the compilation and maintenance of confidential staff files. To assist with the compilation of accurate sickness records for all staff and to contribute to the compilation of monthly Attendance Reports. To assist with the recruitment process including placing of advertisements, circulating information packs and letters to prospective candidates and keeping an up to date database of applicants. To assist with the statutory requirements of the recruitment of staff, for example completion of DBS checks, and the receipt of satisfactory references. To assist with the production of induction packs for all new staff, and the review and updating of this material on a regular basis. To contribute to the induction of new staff, for example, by supporting training on procedures for recording sickness and annual leave; the 'banked hours’ system, and the use of office equipment such as fax, photocopier and telephone system. To contribute to the maintenance of a confidential training database to assist in identifying training needs and planning professional development. To contribute to maintaining records, paper and electronic, of professional development and personal support meetings and to produce regular reports for senior managers showing the frequency of these meetings. To contribute to the administration of the monthly payroll and all associated tasks, including pensions and PAYE. To become familiar with the operation of petty cash accounts, including the process for withdrawal of cash from the bank and the security of the cash whilst on site.