Job Description

Introduction:

Our client is the leading source of analysis on international business and world affairs. We deliver our information through a range of formats, from newspapers and magazines to conferences and electronic services. What ties us together is the objectivity of our opinion, the originality of our insight and our advocacy of economic and political freedom around the world.

We have a new opportunity for an Assistant to join our Accounts Payable function at the head office. You will be responsible for ensuring timely and accurate processing of supplier invoices, credit notes, payments and staff expenses into the purchase ledger. You will have knowledge of accounts payable procedures and be committed to quality and timely service delivery. This is initially a temporary contract with a view to turning permanent.
Accountabilities:
How you will contribute:

• Scan and process all invoices accurately onto the finance system
• Set-up new vendors (contributors, employees and suppliers) and ensure that proper authorisation is in place
• Assist in the upload of all electronic interfaces to the accounts payable system and ensure that paperwork is properly authorised and payments made promptly
• Review OnBase exception report to ensure the quality of scanned images are suitable before sending to the business
• Review Batch amendments, as required, to ensure accuracy
• Handle invoice queries from within the business and external suppliers
• Process the weekly payment run and submit BACS payments when required
• Provide additional team support when work load permits
• Work on process improvement projects to increase the efficiency of the team

Experience, skills and professional attributes:
The desirable skills for this role include:

• Previous experience in processing invoices and accounts payable procedures is ideal
• Experience of an ERP system (PeopleSoft an advantage)
• Experience of handling foreign VAT invoices and foreign currencies
• Good written and oral communication skills
• Excellent attention to detail
• A customer focused approach to dealing with internal and external stakeholders
• Accuracy of processing
• Ability to meet deadlines
• Pro-activeness and responsiveness
   

Required Knowledge, Skills, and Abilities