Job Description

Working in a small team, the Export Administrator will ensure maximum efficiency is derived from the proprietary order management system, maintaining and updating the system to ensure a constant flow of accurate information, process sales orders, booking containers, and communicating status updates to all external stakeholders.

KeyResponsibilities:

o Administration review of current processes to determine best practice in line with parent company procedures

o Responsibility for training best practice administration using the company’s proprietary order management system

o Actively assisting in the departments Export administration

o Distributing Purchase Order and Export documentation electronically to customers, suppliers and third parties

o Processing and maintaining the in-house order management systems

o Assisting freight and logistic operations

o Working closely with the Bookings team to ensure all container information is available

o Liaising with all suppliers regarding allocations, ensuring that all loads are booked, and correspondence is filed

o Dealing with all issues relating to shipping line bookings and liaising with forwarding agent and supplier

o Preparing weekly reports for outstanding tonnage bought and sold

o Preparing and sending purchase orders for paper orders within 24 hours of receipt

o Arranging inspections

Required Knowledge, Skills, and Abilities