Job Description

Responsible for maintaining the sales ledger and to provide support for purchase ledger where required as directed by the Ledgers Manager.

Reporting Lines and Key Relationships:

The role forms part of the SIS Finance transactional team and reports to the Ledgers Manager.

Key Responsibilities:

Sales Ledger:

• Chasing payments across various customer categories.
• Processing payments via online software.
• Banking cheques received from customers.
• Daily allocation of payments to customer accounts.
• Reconciliation of customer accounts as required.
• Dealing with customer queries and escalating to manager where required.
• Managing a variety of incoming mailboxes.
• Requesting credit checks/due diligence reports and compiling risk assessments as required by sales/senior management, in line with the policy.
• Agreeing short term payment plans with customers, where appropriate.
• Debt recovery referrals – Liaising with manager and external solicitors on potential legal referrals for delinquent accounts.
• Debt analysis for monthly sales ledger reviews.

Other:

• Maintenance of monthly India Withholding Tax reconciliation and procedures.
• Liaise with internal/external auditors where necessary.
• Other tasks and projects as directed by the Ledgers Manager.

Purchase Ledger:

• Registering invoices/credit notes onto open accounts (prior to approval by key managers within the business).
• Checking invoices/credit notes once approved and coded by the relevant manager
• Ensure that all invoices/credit notes are approved by the relevant manager and have the appropriate back-up in the case of capital expenditure.
• Reconciliation of supplier statements on a monthly basis.

Payments (Purchase Ledger):

• Allocate payment runs for checking across the wider finance team. Payment runs are made twice monthly including sterling, dollar and euro suppliers.

Required Knowledge, Skills, and Abilities

Strong communication skills (written, verbal and presentational). Attention to detail and ability to manipulate and interpret financial data. Ability to work independently and as part of a team. Knowledge of SIS suppliers, customers and products is desirable, however, the ability to deal with general supplier & customer queries on a day to day basis is essential. A key measure of success in this role will be understanding when to escalate any complex queries, whether supplier or customer. Strong Excel skills will be an advantage. Customer focused, understanding the needs of customers and the importance of providing solutions to satisfy short and long-term objectives. Good interpersonal skills with an ability to build effective working relationships. Knowledge of Sage is advantageous; however, training will be provided. Knowledge of VAT is desirable; however, training will be provided.