Job Description

This role will have Operations and Administration control of the JFTS Monitoring Team & Activities. Managing non-technical elements of the operations including resource scheduling, SAGE Project Management, non-technical training, office and equipment administration. Increasingly there will be integration between the Operational Systems and Processes between JFTS Monitoring and Strainstall Isle of White, so part of the role will be around supporting this integration.

Responsibilities

Management of Team schedules:

• Ensuring tasks are scheduled according the Project plans and task lists
• Short and Medium term planning and reporting of resources

SAGE Project Control / Management:

• Setting new Projects up on SAGE and managing (with the Project Owners)
• Keeping Projects up to date on SAGE including revenue and cost recognition and change management
• Management of Purchase, Sales and Nominal Ledgers (working with finance).
• Support in timesheet submissions and reporting.
• Aged debt support (linking with central credit control team) to ensure invoices are paid in line with T&Cs.
• Alignment with SAGE CRM (working with pipeline coordinator).

Customer / Supplier interaction:

• Setting new suppliers and customers up on SAGE (linking with central finance and credit control teams).
• Managing AFP (Application for Payment) and Invoicing (linking with Project owners)
• Customer Credit checks and New Supplier registrations

Team Revenue tracking:

• Revenue forecasting ownership (working with Project Managers)

Management of Team non-technical aspects:

• Annual leave and sick leave tracking and reporting
• Core training matrix requirements (linking with central HR function)

Equipment and Vehicle Management:

• Management of equipment calibration records
• Vehicle management (including FORS accreditation).

Office administration (Warrington and Bristol office)

• HSE and Security processes
• Utilities management

General maintenance and upkeep management

• System and Process Integration (JFTS Monitoring)
• Support for integration of processes (rolling our best practice across Strainstall)

Required Knowledge, Skills, and Abilities

Previous experience of Operations / Admin control of a team of ~30 people SAGE 200 and SAGE CRM experience beneficial. Experience of resource planning software (e.g. Asana) beneficial. Understanding of Project finances (costs, revenues, accruals, invoicing, and aged debt). Experience of managing offices essential. Strong organizational skills. Ability to juggle multiple activities and priorities (Important v Urgent). Ability to work with Operational teams and align with other functions. Good communication both internally and externally (with clients).