Job Description

Responsibilities

• Answer and direct phone calls
• Organise and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Update and maintain office policies and procedures
• Maintain contact lists
• Provide general support to visitors
• Liaise with executive and senior administrative assistants to handle requests and queries from senior manager
• Manage the calendar for Managing Director
• Scanning and filing

Required Knowledge, Skills, and Abilities

Good general and current affairs knowledge Excellent oral and written communication skills Interpersonal skills Confidence Organisational skills Determination and resilience Proven experience as an administrative assistant, virtual assistant or office admin assistant Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Strong organizational skills with the ability to multi-task Qualifications Must be graduate