Job Description

KEY RESPONSIBILITIES:

• To assist with incoming post and ensure outgoing post is prepared and sorted accordingly.
• To greet clients and make client appointments, as necessary.
• Photocopying, scanning, faxing, filing and making up client files as required.
• To manage the department databases which includes:

- setting up new clients

- using checklists to ensure all details are available and recorded correctly

- producing client letters

- producing letters of engagement which includes both standard and templates and deviations.

- monitoring the return of letters of engagement

• Assisting with typing and admin support to the legal team including assisting with management of the workflow.
• To actively take on administrative duties as required.
• To assist the team with matters on a daily basis, including dictation, arranging meetings, travel and conferences, marketing, preparing expense claims and managing the diary.
• Other general duties as requested from time to time

Required Knowledge, Skills, and Abilities

Must be educated to GCSE level or equivalent Must possess Microsoft Office IT skills Experience of working in administrative roles Must have a pleasant speaking voice and helpful disposition Must have a smart image and be acceptable to present D&T Must be methodical and accurate Must have had experience of dictations