Job Description

The Association of Electrical & Mechanical Trades have a full time permanent opportunity for a capable Office Administrator and Bookkeeper to join our team. We are an international trade association representing engineering companies in the UK and overseas.

This is an interesting and varied role and you'll have the chance to make the job your own. You will be responsible for bookkeeping, event bookings and logistics, membership renewals, administration, record taking, and providing administrative support to the rest of the team.

Your responsibilities will be varied and include:

• Logistical management of UK and international training courses and events (taking bookings, shipping course packs, course equipment logistics, sending out reminders, organizing hotels, lecturers, dates, etc.).
• Membership support and administration including renewals, updating detailed members records for the annual yearbook.
• Coordinating publishing of members details on website and in the annual yearbook.
• Keeping accurate and detailed accounts on Sage.
• Digital filing of accounts for auditing purposes, bank reconciliation, VAT returns and debtors.
• Administrative support across all areas of the business.
• Proactively maintaining detailed records on the CRM system.
• Ensuring the website is kept up to date.
• Supporting senior management and event organizer.

What we are looking for:

We are looking for applicants who have worked in a similar supporting role ideally within a professional services business or membership organization. You will need to be a highly organized, self-starter with natural problem solving and project management skills. You need to be comfortable working from a home office and be able to commute into the York office when needed.

Benefits:

• Company pension
• Work from home

Schedule:

• Monday to Friday

Flexible Working Options Available:

• Work from home

Work remotely:

• Temporarily due to COVID-19

Required Knowledge, Skills, and Abilities

Detailed knowledge and experience of bookkeeping /accounting systems. (Knowledge of Sage would be beneficial.) VAT returns, AP, AR and bank reconciliations. Excellent understanding of the Microsoft Office Suite, including SharePoint, Word and Outlook at a moderate-advanced level. Excellent understanding of Excel, and logic functions. Experience with CRM and CMS systems with an understanding of HTML. Strong administration and project management skills. Excellent communication skills both verbal and written.