Job Description

Contracts Administrator Responsibilities:

- Monitoring projects for inconsistencies and report to the relevant project manager
- Supporting project managers in project reconciliation
- Chasing order numbers on a regular basis for all completed reactive works
- Liaising with clients, sub-contractors and engineers as necessary
- Daily contract administration tasks/filing
- Update both Client and in-house IT systems as required to maximise commercial interest
- Ensure engineers timesheets are processed correctly within correct time frames
- Undertake contract invoicing and application process
- Checking contract information, ensuring all data and figures are accurate, and spotting errors where necessary
- Administering maintenance contracts and arranging planned service visits, including renewal quotations and invoicing
- Responsible for ensuring all relevant information for each contract is on the system accurately
- Responsible for knowing each different clients needs, and ensuring the level of service for each of these clients is given
- Liaising with customers and coordinating engineers to resolve any problems
- Ensuring invoicing is completed in a timely manner, so contracts can be processed
- Processing orders on the internal system
- Processing invoices and applications for projects
- Updating internal system i.e. monthly invoices, outstanding monies, monthly sales reports
- Managing contract charges
- Resolving any invoice rejections or customer queries
- Updating & completing orders
- Updating internal spreadsheets
- Providing holiday cover within the wider Admin team
- Process incoming & outgoing post
- Processing new projects

Required Knowledge, Skills, and Abilities

- Ability to work under pressure with a logical and organised approach to tasks in hand to meet deadlines - Strong PC skills in Word and especially Excel. - Confident communicator and able to work in a stand-alone role as part of a busy engineering projects team - Proven contract administration experience (Essential) - Excellent communication skills both written and spoken with strong negotiation skills