Job Description

Part time finance administrator reporting to the Assistant Finance Manager.

Accountability for:

• Payroll.
• Purchasing.
• Invoicing.
• Ad-hoc tasks.

Key Responsibilities:

• Payroll

• Collating and processing hours across all contracts on site.
• Ensuring payroll is accurate and ready to be uploaded on time.
• Tracking and providing hours for internal customers.
• Tracking and processing labor cross charges.
• Tracking and reporting site absences.

• Purchasing

• Raising and managing Purchase Orders.
• Maintaining the Purchase Order Log.
• Paying invoices to suppliers in a timely manner.
• Processing expense claims.
• Ordering uniform for colleagues on site.

• Invoicing

• Raising invoices to external customers.
• Raising invoices to internal customers.
• Tracking and processing internal cross charges.
• Processing transport invoices on internal system.
• Maintaining the sites Invoice and Cross Charges tracker.

• Ad-hoc tasks
  • Supporting the AFM in day to day tasks and month end reporting.

Required Knowledge, Skills, and Abilities

Highly organised and process driven. High level of attention to detail. Strong team player. Comfortable using own initiative and taking ownership of processes. High levels of integrity and trustworthiness. Able to handle confidential information. PC literate. Comfortable with MS office applications and emails. High level of numeracy skills. Excellent literacy and customer service skills. Effective time management and organizational skills. Experience using accounting software. AAT Advanced Certificate in Bookkeeping, or working towards (or equivalent).