Job Description

My client who is based in Teddington currently has a vacancy available for an Accounts Payable Assistant to join their team on a permanent basis.

You will be responsible for the accounts payable function associated with the payment of external supplier invoices, staff expenses and any other day to day tasks. Ensuring that the ledgers are always up to date and suppliers are paid on time, you will work closely with the other Finance team members to ensure robust financial controls are in place and followed to manage risk and ensure procedures are in line with company policy.

On a day to day basis your duties will encompass the following:

• Matching received invoices to POs/timesheets or supporting information.
• Following up for PO receipts and missing POs
• Obtaining Manager sign off for all invoices
• Processing invoices for approval on internal extranet site
• Coding and entering invoices in batch on ACCESS and posting to ledgers when approved.
• Processing invoices for approval on internal extranet site
• Reconciling supplier accounts with supplier statements
• Identifying invoices for payment, and sending list of suggested payments to FD
• Creating payment batches and submission to AP Supervisor for approval
• Allocating cash payments against purchase invoices when paid.
• Checking expenses against supporting receipts
• Obtaining Line Manager sign off of receipts summary
• Coding and entering expenses in ACCESS
• Identifying expenses for payment, setting payment up online
• Allocating payments against expense accounts
• Periodic reconciliation of employee expense accounts
• Follow up on any discrepancies
• Distribute monthly statements to cardholders
• Collect in expense summaries and receipts to support Barclaycard spend, along with Manager approval
• Code and enter the Barclaycard spend in batch in ACCESS
• Allocate Barclaycard direct debits against the Barclaycard spend
• Reconcile the Barclaycard account monthly
• Identify areas for process improvement, especially where risks have been identified
• Assist with month-end close and accruals
• Produce adhoc reports as requested
• Any other finance related tasks
• GDPR for new starters

The client is happy to look at this role on either a full or a part-time basis dependant on the candidate requirements and they will be looking to interview for the position this week and next.

Required Knowledge, Skills, and Abilities