Job Description

The successful candidate will provide an excellent level of service covering all office administration duties and administration support to the Projects Team working in a high pressure environment. They will ensure that all Office and Project Management Administration tasks are carried out in a timely and effective manner.

Please note, 2 years Project Administration experience within a construction environment is highly desirable.

Main duties and responsibilities will include but not limited to:

• Give Project Management Support to the Project Management Team and plan works to ensure that key milestones and completion dates are achieved
• Using Laser fiche as and when required
• Update and assist with Operatives Training in conjunction with Training/HR
• Record and file PM document returns (Audits, Progress Reports, combined minutes and update PM document tracker on a fortnightly basis
• Ensure relevant documents are archived on a regular basis
• Editing documents issued to clients (CPs, method statements, survey reports, Plan Right, CPP)
• To give assistance to estimating and design departments
• Vixen – Invoicing, Raising PO’s
• Manage biometric time clocks for Projects as and when required
• Any ad-hoc tasks required in line with the needs of the business
• Answering the telephone
• Taking receipt of post and other deliveries, sending post
• Managing bookings for meeting rooms
• Manage and update specific trackers using Excel
• Stationery orders for office and site based locations
• Process requests for travel and accommodation as and when required
• Order PPE Equipment for Operatives and collate timesheets
• Plant sheet distribution to Operatives on a weekly basis.
• Reconcile Petty Cash on a monthly basis
• When required, manage delivery & collection of hire vans (keys/paperwork)

This role will require Disclosure Scotland, Baseline or other similar security clearance.

This role will be based in our Leeds office and the hours are Monday to Thursday - 8am to 5pm and Friday - 8am to 2:30pm.

Required Knowledge, Skills, and Abilities

The successful candidate will have proven experience in a similar role. This is essential and unfortunately candidates who do not will not progress further. Strong Microsoft Office Skills are required for this role. They will have the ability to priorities and organize their own work whilst working on a variety of tasks. They will possess strong communication and interpersonal skills. Ability to work effectively within a team is essential. Obtain a high level or professionalism, self-motivation and organization. Confident in liaising with stakeholders at all levels. Attention to detail and problem solving skills.