Job Description

This is an exciting opportunity for an enthusiastic individual with excellent interpersonal, organizational and project management skills who can enthuse others about the benefits of University-business engagement.

You will be responsible for managing all aspects of the administrative systems for the Knowledge Transfer Partnerships funding scheme, ensuring controls are in place to deliver accuracy, efficiency and timeliness. You will also be an excellent communicator liaising with University staff and business personnel and will be required to establish good working relationships across a range of disciplines.

You will have numeracy and literacy skills with the ability to monitor expenditure against a financial account/budget and maintain a petty cash system. You will also be competent in the design and production of a range of information including promotional documentation and literature. You will also have thorough knowledge of administrative procedures and processes used in a busy office within a large complex organization. You will also have knowledge of the full range of MS Office applications; particularly Word and Excel, alongside Social Media applications.

The KTP Team comprises the Head of KTP Team, KTP Manager and the KTP Administrative Assistant who broker and administer projects under the Knowledge Transfer Partnerships scheme designed to increase collaborative working between Universities and industry.

Role

• Provide effective and efficient administrative support to the Head of KTP Team and the KTP Manager.
• Contribute to the development of office administrative systems.
• Develop and maintain databases.
• Produce departmental/service-related documentation using different media.
• Assist in organizing all aspects of meetings and events.
• Monitor income/expenditure against budgets, gather evidence for audit purposes and submit Claims.

Salary will be within the range: £21,814-£25,217 a year and the post is available full time on an open contract.

Required Knowledge, Skills, and Abilities

A general education to include 5 GCSE passes at Grade C or above (including Math and English), or an equivalent educational qualification, or relevant experience. Knowledge of office accounting processes and budget management. Knowledge of a full range of MS office applications, particularly Word and Excel alongside on-line media and web page maintenance. Ability to communicate effectively with a wide range of people, orally and in writing. Ability to prepare agendas and take & transcribe Minutes. Competent in diary management, with the ability to plan and organize meetings, small scale events, workshops and conferences. Ability to effectively organize and priorities own work and follow procedures in order to produce work to a high standard accurately, to required deadlines. Experience of providing an excellent standard of customer service. Able to work effectively as a member of a team. Able to work flexibly, under pressure and to tight deadlines providing attention to details.