Job Description

The role is very varied and would require someone who has a solid administration background, is used to working in busy environments and can support across various departments.

Day to day duties will include:

• Answer and direct phone calls
• Liaise and build relationships with relatives, residents, suppliers and other staff
• Receive all visitors and ensure visitors book is completed
• Ensure all correspondence received is date stamped and receives prompt attention
• Ensure the filing system is maintained accurately
• Assisting in production of monthly newsletter
• Developing and maintaining databases
• Preparation of Purchase Orders (PO's)
• Collation and checking of supplier invoices against PO's
• Assisting Finance to ensure the accuracy of the invoice details i.e. Company name, address etc.
• Providing the supplier invoices to Finance for processing
• Collation of timesheets and hours for submission to payroll
• Stock management and control of stationary
• Managing service and supply contracts

Required Knowledge, Skills, and Abilities

The successful candidate for this role must have previous experience working within the care industry, a good working knowledge of Microsoft Office programmes including Outlook, Excel and Word and all office equipment. You should ideally have knowledge of GDPR along with a solid administration background, excellent communication skills and the ability to manage your own workload.