Job Description

Finance

• Maintain manual and computerised financial records
• Be responsible for financial administration such as placing orders, invoicing, preparing cheques, issuing receipts etc
• Assist the Head teacher in the preparation and monitoring of the budget, and advise on any important budgetary considerations
• Produce and evaluate financial reports as required
• Attend relevant management/Governor committee meetings to offer advice as required
• Deal with budget queries, advising on solutions where appropriate
• Undertake monthly reconciliation of finances
• Complete and submit financial returns
• Provide assistance to the Business Director and external auditors with the preparation of end of year accounts
• Be responsible for the security of unused cheques and other controlled stationery
• Helping to ensure the school is following ‘Best Value’ procedures
• To supervise the preparation of school monies and make appropriate arrangements for banking
• Be responsible for issuing of invoices and collection of monies due to the school
• Ensure preparation of orders, check full receipt, ensure payment of goods and services
• Undertake administrative tasks relating to licences held by the school
• Be responsible for filing, security and retrieval of financial data, including weekly and termly backup of computerised records
• Ensure all financial administration is carried out in accordance with appropriate EFA and school financial regulations and policies
• Be responsible for maintaining the school inventory
• Continually evaluate all finance systems to ensure they are effective and efficient
• Administer monthly payroll

Required Knowledge, Skills, and Abilities

Management of administrative/clerical staff. Working closely with the Business Director to provide support and information as necessary to enable Trust reporting, liaison with auditors and meeting statutory requirements.